greatfy.Business Automation

Manual work, automated

Save Money by Eliminating Repetitive Manual Work

Growing companies waste hundreds of hours monthly processing invoices, routing customer queries, and updating spreadsheets by hand. Greatfy deploys secure workflow automation that handles these tasks automatically, saving payroll costs and eliminating human errors.
Calculate Cost Savings
Request Custom Plan
  • 3–5 Business Day Operational Audit
  • Tailored ROI Plan Included
  • Zero Manual Data Entry
products in one ordering catalogue
0 +
scored in 30 seconds
0 CVs
WhatsApp cart recovery
+ 0 %
order dispatch time
< 0 s

Capabilities

Four ways we take manual work off your team’s plate

Every automation is engineered around a measured bottleneck in your operation — not a template. We plug into the software you already pay for and remove the copy-paste in between.

Intelligent Document & Task Processing

Automated reading of invoices, receipts, and PDFs with zero manual data entry. AI extracts every field, validates totals, and files it in the right system.

Automated Business Process Infrastructure

End-to-end automation & API pipelines connecting databases, CRMs, WhatsApp, and accounting software — so data moves once, correctly, without anyone re-typing it.

Automated Operations Dashboard & Reporting

Real-time operational metrics and automated executive email summaries. No more Monday mornings rebuilding the same spreadsheet report by hand.

Automated Support & Customer Communication

24/7 instant WhatsApp automated responders and lead qualification routing. Customers get answers in seconds; your team only handles the conversations that need a human.

Payroll savings calculator

What is manual work costing you right now?

Move the sliders to match your team. The estimate updates instantly.
5
150
8h
1h40h
£22
£12£80

Assumes 4.33 weeks per month and that 80% of the identified manual work is automated. Your audit replaces this with measured figures.

Estimated monthly savings

£3,048

£36,580per year
139hreclaimed per month

≈ 0.9 full-time roles freed for higher-value work

Request Custom Automation Plan

How it works

From bottleneck to automated in under a month

01

Operational audit

3–5 business days mapping where hours leak: interviews, screen walkthroughs, and system access review.

02

Custom cost-savings plan

A prioritised ROI plan showing each automation, its build effort, and the payroll it pays back.

03

Build & deploy

1–3 weeks of staged delivery. Highest-return workflows ship first, tested against your real data.

04

Monitor & hand over

Error alerts, run logs and documentation. You own everything — we stay on call as you scale.

Verified client results

Real operations. Measured savings.

Food importer · Europe

Mercado Tropical

Monthly container orders were rebuilt by hand in spreadsheets across a 1,000-product catalogue. An AI assistant now answers stock questions, builds the order and exports it ready to send to the supplier.
products in one catalogue
0 +
product categories
0 +
Before · spreadsheet rebuild
After · one click
Building the monthly container order

HR-tech platform

CVfit

Recruiters were screening CVs one by one. An AI parsing and scoring pipeline now ranks every applicant against the role instantly.
CVs in 30 seconds
0
scoring accuracy
0 %
Before · ~40h
After · 30 seconds
Time to screen 500 CVs

E-commerce · Italy

TMJ Brasil

Catalogue updates, abandoned carts and order dispatch were handled manually across channels. Now they sync and trigger automatically.
catalogue sync
0 %
WhatsApp cart recovery
+ 0 %
Before · hours
After · under 5s
Order-to-dispatch notification

Security & process

Built for UK & EU compliance from day one

Automation touches your most sensitive data — invoices, payroll, customer conversations. Every Greatfy workflow is engineered with the same controls you’d expect from enterprise software, sized for an SME.
  • UK GDPR
  • EU GDPR
  • TLS 1.2+
  • AES-256

We sign a Data Processing Agreement, apply data minimisation so workflows only touch the fields they need, host on UK/EU infrastructure by default, and document retention rules for every data flow.

All traffic between systems uses TLS 1.2 or higher. Stored data and credentials are encrypted at rest with AES-256, and secrets are never embedded in workflow logic.

You own the workflows, the accounts and the data. Pipelines are built on open, exportable tooling, fully documented so any competent engineer could maintain them.

Least-privilege API credentials per workflow, role-based access for your team, and a full run log of every execution so you can see exactly what happened, when, and why.

FAQ

Questions operations leaders ask us

No. Greatfy connects the tools you already use — accounting, CRM, spreadsheets, email and WhatsApp — through their APIs. Your team keeps working in familiar systems while the repetitive steps between them run automatically.

The operational audit takes 3–5 business days. Once you approve the plan, most builds go live within 1–3 weeks, delivered in stages so the highest-return automations start saving money first.

Yes. Workflows are designed for UK and EU GDPR compliance, with encryption in transit and at rest, least-privilege credentials and full audit logs. See Security & Process for details.

A map of every manual process we find, the hours each one costs, and a custom cost-savings plan ranking which automations to build first — with estimated build time and payback period for each.

Anything with an API or a structured export: Xero, QuickBooks, HubSpot, Shopify, Google Workspace, Microsoft 365, Airtable, Supabase, WhatsApp Business and hundreds more.

Every workflow has error handling and alerting built in. Failed runs are retried or flagged to a named person with context, so nothing silently drops — and we’re on hand to fix root causes.

You do. Workflows, credentials and data live in accounts you control, with full documentation handed over at the end of the project.

Operational audit · 3–5 business days

Find out exactly what manual work is costing you

We map where your team’s hours go, then hand you a costed plan showing which automations to build first and what each one saves.
  • Tailored ROI plan included
  • No obligation
  • Reply within five business days
Request Custom Plan
Calculate Savings
or email hello@greatfy.io

Free to request · no obligation

Request your operational audit

3–5 business days. You receive a custom cost-savings plan showing exactly what to automate first.
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